January 9, 2017 CVIII Board Meeting Minutes

Call to order: Mr. Nicoll brought the meeting to order at 5:17 pm. Those present at that time included Colonial Village III Board of Directors members Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; and Benjamin Wiles, Member at Large; unit owners Shirley McAlhaney and John Ryder; and General Manager Chuck Vaughan. Board member Michael Amato was unable attend this meeting.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Gerrity moved that an amended version of the draft minutes of the November 28, 2016 Board of Directors Meeting be approved. Mr. Nicoll seconded this motion, and it was approved with Messrs. Gerrity, Midler and Nicoll voting aye. Mr. Wiles abstained because he did not attend the November 28, 2016 meeting.

Open Forum for CVIII Owners: A unit owner commented on short term residential housing rental regulations recently approved by the Arlington County Board. A unit owner asked if the Board had defined the word “small” with reference to pets and CVIII’s Bylaws.

Correspondence from Owners: See pending and new business.

Reports of Officers: None.

Committees Reports: See pending and new business.

December Financial Update: Legum & Norman was unable to provide the Board with an income statement, balance sheet, and related documents for the month of December 2016 because CVIII’s books were still open for December.

Pending Business:

Landscaping: Mr. Gerrity reported that the Landscaping Committee had a “get-acquainted” meeting with CVIII’s landscape architect, Carleen Wood-Thomas of the Landscaping Management Group. He said Ms. Wood-Thomas would begin surveying CVIII’s landscaping during the second week of January and based on her survey she would submit recommendations for improvements.

Roofs and Gutters: Mr. Vaughan informed the Board that Colbert Roofing Corporation would begin replacing the roof at 1801 N Rhodes St. as soon as a stretch of weather warm enough to meet manufacturer installation specifications was forecast. Mr. Vaughan reported that Potomac Exteriors was preparing a report recommending maintenance repairs basedon its inspection of the other twenty-seven CVIII roofs and Mr Vaughan said that he had discussed following through on Potomac Exteriors maintenance recommendations with Colbert. The Board asked and Mr. Vaughan agreed to solicit three proposals to replace the shingles on CVIII’s gabled roofs. Mr. Vaughan said cleaning gutters serving pitched roofs would begin during the second week of January.

Masonry Repairs: The Board and Mr. Vaughan discussed replacing the ramp serving the basement door at 1809 Queens Lane.

Pet Size: The Board asked and Mr. Vaughan agreed to continue his efforts to survey CVIII unit owners on how to define the word small with reference to pet size and Article XI, Section 1, Paragraph (h) of CVIII’s Bylaws.

New Business:

February 2017 Board of Directors Meeting: The board agreed to hold its next meeting at 5:15 pm on Monday, 27 February 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

Adjournment:

Mr. Gerrity moved that this meeting be adjourned at 6:02 pm. Mr. Midler seconded this motion, and it was approved with Messrs. Gerrity, Midler, Nicoll and Wiles voting aye.

January 9, 2017 Colonial Village III Executive Session Meeting

Call to Order: Mr. Nicoll brought the Colonial Village III Board of Directors Executive Session Meeting to order at 6:04 p.m. Present at that time were Eric Nicoll, Vice-President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan. Board member Michael Amato was unable attend this meeting. The purpose of this executive session was to discuss matters permitted by law.

Executive Session Adjournment: Mr. Nicoll adjourned the Executive Session Meeting at 6:18 pm.

February 27, 2017 CVIII Board Meeting Minutes

Call to order: Mr. Amato brought the meeting to order at 5:14 pm. Those present at that time included Colonial Village III Board of Directors members Michael Amato, President; Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; and Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Nicoll moved that the draft minutes of the 9 January 2017 Board of Directors Meeting be approved. Mr. Amato seconded this motion, and it was approved with Messrs. Gerrity, Midler and Nicoll voting aye. Mr. Amato abstained because he was unable to attend the January 9, 2017 meeting.

Open Forum for CVIII Owners: No unit owners other than Board members were present at this meeting.

Correspondence from Owners: See pending and new business.

Reports of Officers: None.

Committees Reports: See pending and new business.

December Financial Update: Legum & Norman provided the Board with an income statement, balance sheet, and related documents for the month of December 2016 that showed CVIII with a year to date net operating surplus of $35,241.57 as December 31, 2016.

Pending Business:

Landscaping: Mr. Vaughan and the Board reviewed recommendations made by CVIII’s landscape architect, Carleen Wood-Thomas of the Landscaping Management Group for shrub pruning and rejuvenation, ivy removal, the installation of a Saucer Magnolia in front 1733 Queens lane, and filling in holes in lawns in front of 1800 and 1816 Queens Lane and 1801 and 1895 Rhodes, which were safety risks. Mr. Amato moved that the Board authorize a landscaping service to do this work for the sum of $8,568. Mr. Gerrity seconded this motion, and it was approved with Messrs. Amato Gerrity, Midler, Nicoll and Wiles voting aye.

Roofs: Mr. Vaughan informed the Board that Colbert Roofing Corporation will begin stockpiling materials necessary to replace the roof at 1801 N Rhodes St. on March 2 and 3. Roof replacement will begin only after notice of such will be sent to affected residents. Mr. Vaughan reported that Potomac Exteriors had prepared a report recommending maintenance repairs based on its inspection of the other twenty-seven CVIII roofs. Mr Vaughan said that he had discussed following through on Potomac Exteriors’ maintenance recommendations with Colbert Roofing. The Board asked and Mr. Vaughan agreed to solicit three proposals to replace the shingles on CVIII’s gabled roofs.

Masonry Repairs: Mr. Vaughan said he would ask HRI Masonry for a proposal to replace damaged window sills and lintels and associated masonry identified in Building Three by the structural engineering firm BEC.

Pet Size: Mr. Vaughan said CVIII’s Assistant General Manager Sonya Rainey had prepared a survey of CVIII unit owners on their opinions on how to define the word small with reference to pet size and Article XI, Section 1, Paragraph (h) of CVIII’s Bylaws.

Basement Fire Sprinkler Systems: Mr. Vaughan reported that on February 28 Castle Fire and Protection would be replacing test valves in CVIII’s basement fire sprinkler systems that had been identified as malfunctioning by Simplex-Grinnell.

Bathroom Ventilation Systems: Mr. Vaughan reviewed the final draft of a report prepared by TRC Engineering on the feasibility of installing bathroom ventilation systems in CVI and CVII units. The Board recommended making this report available to CVIII unit owners.

Exterior Lighting: Mr. Vaughan reported that a representative of Chesapeake Lighting had inspected CVIII’s exterior lighting and agreed to provide estimates for pole lamp replacements if CVIII provided him with a list of replacement styles in which it was interested. Mr. Vaughan said he would provide the Board with material it could use to prepare this list

New Business:

Master Insurance Policy: Mr. Nicholl moved that the Board accept a $30,938.99 proposal for CVIII’s master insurance policy for the period April 1, 2017 to March 31, 2018. Mr. Amato seconded this motion, and it was approved with Messrs. Amato, Midler, Nicoll and Wiles voting aye, Mr Gerrity abstaining.

Towing Service: Mr. Vaughan reviewed an unsolicited proposal to provide towing service for CVIII’s parking lot from A-1 Towing and Recovery. The Board discussed A-1’s proposal but took no action on it.

Bulk Trash: Mr. Amato suggested that a sign be installed in the vicinity of the parking lot fire hydrant asking residents not to leave bulk trash in this area except on designated bulk trash days.

March 2017 Board of Directors Meeting: The board agreed to hold its next meeting at 5:15 pm on Monday, 20 March 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

Adjournment: Mr. Nicholl moved that this meeting be adjourned at 6:39 pm. Mr. Amato seconded this motion, and it was approved with Messrs. Amato Gerrity, Midler, Nicoll and Wiles voting aye.

February 27, 2017 Board of Directors Executive Session Meeting

Call to Order: Mr. Amato brought the Executive Session Meeting to order at 6:39. Those present at that time included Colonial Village III Board of Directors members Michael Amato, President; Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; and Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan.

Executive Session Adjournment: Mr. Amato adjourned the Executive Session Meeting at 6:42 pm.

March 20, 2017 CVIII Board Meeting Minutes

Call to order: Mr. Amato brought the meeting to order at 5:15 pm. Those present at that time included Colonial Village III Board of Directors members Michael Amato, President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; and Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan. Board member Eric Nicoll was unable to attend this meeting.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Gerrity moved that the draft minutes of the 27 February 2017 Board of Directors Meeting be approved. Mr. Wiles seconded this motion, and it was approved with Messrs. Amato, Gerrity, Midler and Wiles voting aye.

Open Forum for CVIII Owners: No unit owners other than Board members were present at this meeting.

Correspondence from Owners: See pending and new business.

Reports of Officers: See pending and new business.

Committees Reports: See pending and new business.

January Financial Update: Legum & Norman provided the Board with an income statement, balance sheet, and related documents for the month of January 2017 that showed CVIII with a year to date net operating surplus of $5,102.85 as January 31, 2017.

Pending Business:

Landscaping: Mr. Gerrity reported that the Landscaping Committee was still reviewing recommendations made by CVIII’s landscape architect on February 3, 2017. The Board asked and Mr. Vaughan agreed to obtain proposals for the following: (i) elevate maple trees in the Queens Lane courtyards and outside the Wilson Blvd. gate; (ii) aerate the soil under the maple trees located in front of 1724, 1732 and 1736 Queens Lane, seed these areas and dress them with a good grade of topsoil; (iii) have Mr. Kiman water these areas sufficiently to ensure healthy growth of grass. Mr. Wiles asked Mr. Vaughan and Mr. Gerrity to obtain information from the landscape architect on the correct sizes for mulch beds under CVIII trees. Mr. Wiles asked about the proximity to utility easements of trees that CVIII had asked ACE to plant on its grounds. Mr. Gerrity said that ACE would have “Miss Utility” check all proposed installation sites for underground utility lines before it actually planted trees. Mr. Wiles suggested widening the buffer area between Colonial Village Branch and the lawns east of it. Mr. Gerrity explained that the buffer had been reduced, at the request of owners, to increase the size of these lawns. Mr. Vaughan asked about the Landscaping Committee’s priorities. Mr. Gerrity said the Landscaping Committee had prioritized improvements of gateway areas such as the vicinity of the Wilson Blvd. gate; the triangular-shaped area east of the parking lot stairs containing eight pear trees; both ends of the pedestrian bridge; the southwest corner of 1801N. Rhodes St; and the two circular-shaped beds at the intersection of Wilson Blvd. and Rhodes St, one of which belonged to CVII. Mr. Vaughan recommended that CVII and CVIII use the same design for their beds at this location. He said CVII’s landscaping service was preparing a recommendation for improving the design of their circular bed on their side of this intersection.

Roofs: Mr. Vaughan informed the Board that Colbert Roofing Corporation had completed installing a new membrane on the roof of 1801 Rhodes St. Mr. Vaughn said there had been additional expense because the copper capping on the west parapet wall, which had been damaged by a tree strike, had to be replaced. Mr. Vaughan reported that Potomac Exteriors had prepared a report recommending maintenance repairs for the other twenty-seven CVIII roofs. Mr Vaughan said that he had discussed following through on Potomac Exteriors’ maintenance recommendations with Colbert Roofing. The Board asked and Mr. Vaughan agreed to check with the Board on additional proposals for this maintenance work after he received a proposal from Colbert

Masonry Repairs: Mr. Vaughan said HRI Masonry had requested a scope of work document specifying which damaged window sills and lintels and associated masonry in Building Three needed to be replaced and repaired in order to prepare a proposal for this work. Mr. Vaughan said he would ask BEC for a scope of work for these masonry repairs. The Board asked and Mr. Vaughan agreed to include in this RFP repairs of several brick window wells and several loose bricks in the retaining wall on the east side 1728 Queens Ln. The Board asked and Mr. Vaughan agreed to solicit additional proposals for this masonry work.

Pet Size: Mr. Vaughan said CVIII’s Assistant General Manager Sonya Rainey had distributed a survey to CVIII unit owners asking their opinions on amending CVIII’s Bylaws to include a definition of the word “small” with reference to pet size and Article XI, Section 1, Paragraph (h) of CVIII’s Bylaws. Mr. Vaughan said 120 CVIII unit owners were sent the survey, 30 of whom responded, and 69% of the responders opposed amending CVIII’s Bylaws to include a definition of the word “small” with reference to pet size and Article XI, Section 1, Paragraph (h).

Basement Fire Sprinkler Systems: Mr. Vaughan reported that Castle Fire and Protection had completed testing valves in CVIII’s basement fire sprinkler systems that had been identified as malfunctioning by Simplex-Grinnell. Mr. Vaughan said Castle attributed inconsistent tests results to the proximity of the systems’ components.

New Business:

Website: After discussion, the Board decided to switch website hosting service from EarthLink to SquareSpace. Mr. Gerrity and Mr. Amato agreed to reorganize CVIII’s website using SquareSpace’s software.

Bike Path: Mr. Wiles called to the attention of the Board and Mr. Vaughan the poor state of repair of the Arlington County bike path that runs along the north side of CVIII’s property. The Board asked and Mr. Vaughan agreed to ask Arlington County to repair the bike path and, as part of the repairs, straighten the course of the bike path and do whatever was feasible to slow the speed of westbound bicyclists using this section of the bike path.

Parking Lot: After discussion, Mr. Wiles moved that the Board approve a proposal from Dominion Paving to perform the following work on CVIII’s parking lot: (i) seal straight-line cracks; (2) apply sealcoat to the entire asphalt surface of the parking lot: and (iii) restripe parking stalls. Mr. Midler seconded this motion, and it was approved with Messrs. Amato, Gerrity, Midler, and Wiles voting aye.

Federal Government Cutbacks: The Board discussed the possible impact of a reduced Federal budget on the operations of CVIII.

May 1, 2017 Board of Directors Meeting: The Board will not hold a meeting in April 2017. It will hold its next meeting at 5:15 pm on Monday, 1 May 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

Adjournment:

Mr. Amato moved that this meeting be adjourned at 6:20 pm. Mr. Gerrity seconded this motion, and it was approved with Messrs. Amato, Gerrity, Midler, and Wiles voting aye.

The Board did not hold a meeting in April 2017

May 1 2017 CVIII Board of Directors Meeting Minutes

Call to order: Mr. Amato brought the meeting to order at 5:15 pm. Those present at that time included Colonial Village III Board of Directors members Michael Amato, President; Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; unit owner Shirley McAlhaney; and General Manager Chuck Vaughan. Board member Benjamin Wiles arrived after the start of this meeting.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Amato moved that the draft minutes of the 27 March 2017 Board of Directors Meeting be approved. Mr. Nicholl seconded this motion, and it was approved with Messrs. Amato, Gerrity and Midler voting aye, Mr. Wiles not yet present. Mr. Nicoll did not vote on this motion because he did not attend the March 2017 meeting

Open Forum for CVIII Owners: Ms. McAlhaney reported two public safety issues. The first was someone who appeared to be trying to deactivate the electronic lock on the bike path gate. The second was unwanted attention from men working on a CVII masonry project who had parked in CVIII’s lot.

Correspondence from Owners: See pending and new business.

Reports of Officers: See pending and new business.

Committee Reports: See pending and new business.

March Financial Update: Legum & Norman provided the Board with an income statement, balance sheet, and related documents for the month of March 2017 that showed CVIII with a year to date net operating surplus of $5,102.85 as of March 31, 2017.

Pending Business:

Landscaping: The Board discussed the general state of CVIII’s lawns and ways to maintain and improve them. Recent renovations of the lawns in front of 1732 and 1736 Queens were critiqued. Renovation of the lawns in front of 1720 and 1724 Queens and other buildings; soil testing; contacts with and visits by representatives of the Virginia Tech Extension Service and the Northern Virginia Soil and Water Conservation District; trees donated to CVIII by ACE; the health of CVIII’s Southern Magnolias; removal of a dead White Pine near 1817 Queens Ln; installation of new trees in front of 1733 and 1801Queens Lane and in the parking lot were all discussed. The Landscaping Committee’s current agenda was reviewed. Mr. Vaughan was asked to find out from McFall &Berry what chemicals they are using for herbicides and pesticides to control what types of weeds and insects.

Roofs: Mr. Vaughan informed the Board that he had received one bid to replace the pitched roofs at 1737, 1800 and 1801 Queens Lane and he looking for two more proposals before asking the Board to vote to replace these roofs. Mr. Vaughan said he was also looking for proposals from Sarnafil-Certified contractors to repair problems found by Potomac Exteriors’ survey of CVIII’s flat roofs.

Parking Lot: Mr. Vaughan reminded the Board that Dominion Paving’s proposal to seal cracks and sealcoat CVIII’s parking lot was contingent on doing similar work on CVI’s parking lot at the same time. He said this work could not be done until late summer or early fall because a contractor was using CVI’s lot to stage its supplies and equipment for another project. Mr. Wiles asked that parking lot curbs be utilized to increase the size of parking stalls. Mr. Wiles asked what CVIII’s policy on residents’ cars was with out-of-state plates parking in its lot. The Board and Mr. Vaughan said that if a resident could legally park their car on Arlington Streets then they were allowed to park in CVIII’s lot. Mr. Vaughan said Arlington County was patrolling CV lots on a regular basis looking for vehicles that were not properly registered with the county or the state. Mr. Amato asked about the status of new trees for the parking lot traffic islands. Mr. Gerrity said that the Landscaping Committee wanted to plant two trees on each of the north-south traffic islands. Mr. Gerrity said the Landscaping Committee wanted to be sure it chose trees that would not weep sap on cars. He said the Landscaping Committee also needed money to pay for these trees. Mr. Vaughan said that he was allowing employees of a CVII masonry contractor to park in CVIII’s lot from 7 AM to 5 PM on weekdays without authorization from CVIII’s Board.

Exhaust Fans: Mr. Vaughan and the Board briefly discussed how CVIII would proceed if unit owners wanted to install exhaust fans in their units that met HALRB regulations.

Pole Lamp Lighting: Mr. Vaughan reported that at a recent meeting of the three Colonial Village Condos Board Presidents there had been discussion of all condos changing from wooden pole lamps to black metal poles utilizing LED lamps similar to those that Arlington was installing throughout the county. Mr. Vaughan said he hoped to give a presentation on these metal pole lamps at CVIII’s 2017 Annual Meeting.

New Business:

Security Cameras: The Board requested and Mr. Vaughan are agree to have a USB port installed at a height within reach from the ground that would facilitate monitoringthe operation of the bike-path gate security camera.

Stepping-Stone Walkways: The Board and Mr. Vaughan discussed installing stepping-stone walkways (1) to connect pet waste stations to regular sidewalks and (2) to pave a path created by people short-cutting across the lawn between the bike trail and CVIII’s walkway and stairs leading to the intersection of Rhodes St. and Key Blvd.

Short-Term Leasing of CVIII Units: After discussion, the Board agreed on the following process for dealing with shot-term Airbnb-style leasing of CVIII units: send a letter demanding the halt of such a rental and announcing the imposition of a $10 per day fine for up to ninety days; and have CVIII’s law firm seek injunctive relief ninety days after the date fines were first imposed. In addition, the right to use CVIII’s parking lot would be suspended as long as a short-term leasing violation persisted.Tracking Calendar: Mr. Wiles asked and Mr. Vaughan agreed to create a tracking calendar for projects

and directives the Board was considering but on which it had not taken action.

June 2017 Board of Directors Meeting:

The Board will hold its next meeting at 5:15 pm on Monday, June 19, 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

Adjournment: Mr Amato adjourned this meeting at 6:35 pm.

May 1, 2017 CVIII Board of Directors Executive Session Meeting

Call to Order: Mr. Amato brought the Colonial Village III Board of Directors Executive Session Meeting to order at 6:35 p.m. Present at that time were Michael Amato, President; Eric Nicoll, Vice-President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan. The purpose of this executive session was to discuss matters permitted by law.

Adjournment: Mr Amato adjourned this meeting at 6:50 pm.

June 19, 2017 CVIII Board Meeting Minutes

Call to order: Mr. Amato brought the meeting to order at 5:15 pm. Those present at that time included Colonial Village III Board of Directors members Michael Amato, President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; unit owner Steve Stockton; Maintenance Engineer Stan Kiman; and General Manager Chuck Vaughan. Board member Eric Nicoll was unable to attend this meeting.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Wiles moved that the draft minutes of the May 1, 2017 Board of Directors Meeting be approved. Mr. Midler seconded this motion, and it was approved with Messrs. Amato, Midler, Gerrity and Wiles voting aye, Mr. Nicoll not present.

Open Forum for CVIII Owners: Mr. Stockton, a CVIII Unit Owner, introduced himself and asked several questions with reference to the maintenance of his unit.

Correspondence from Owners: See pending and new business.

Reports of Officers: See pending and new business.

Committee Reports: See pending and new business.

May Financial Update: Legum & Norman provided the Board with an income statement, balance sheet, and related documents for the month of May 2017 that showed CVIII with a year-to-date net operating surplus of $11,651.23 as May 31, 2017.

Pending Business:

Landscaping: Mr. Vaughan and the Board discussed recent renovations of the lawns in front of 1720, 1721, 1724, 1732, 1736, 1800 and 1804 Queens Lane done by McFall & Berry. Deficiencies were noted, and Mr. Vaughan agreed to have McFall & Berry correct them.

Roofs: Mr. Vaughan told the Board that he had received bids to replace the shingles on the pitched roofs at 1735 Rhodes, 1736 and 1800 Queens Lane from KGS Construction Services, Pioneer Roofing and Potomac Exteriors. After discussion, Mr. Gerrity moved that CVIII accept the KGS proposal to replace the shingles on the pitched roofs at 1735 Rhodes, 1736 and 1800 Queens Lane. Mr. Midler seconded this motion, and it was approved with Messrs. Amato, Midler, Gerrity and Wiles voting aye.

Masonry: Mr. Vaughan told the Board that he had received bids from Historic Restorations Inc., KGS Restorations and Titan Restorations to replace six lintels and part or all of four concrete sills on the north side of 1829 Wilson Blvd.; repair a brick window well on the south side of 1735 Rhodes St.; and repair a brick retaining wall at 1728 Queens Ln. After discussion, Mr. Amato moved that CVIII accept the KGS Restoration proposal for this masonry work. Mr. Wiles seconded this motion, and it was approved with Messrs. Amato, Midler, Gerrity and Wiles voting aye. The Board asked and Mr. Vaughan agreed to make sure repairing the window well and retaining wall was included in the KGS contract.

Parking Lot: Mr. Vaughan informed the Board that Dominion Paving had proposed sealing cracks in the asphalt surface of CVIII’s parking lot on Tuesday, August 22nd, and sealcoating the parking lot’s entire surface on Tuesday, August 29th. Mr. Vaughan he would begin notifying residents at least thirty days before this work was scheduled to begin.

Exhaust Fans: Mr. Vaughan said that he was going survey unit owners of the three Colonial Village Condominiums to find out how many were interested in having exhaust fan systems installed in their units. The Board asked Mr. Vaughan to have this survey accompanied by an explanation that unit owners would be responsible for the cost of an exhaust fan system including its installation, which could be as much as $10,000, and a suggestion that a dehumidifier would be a cost-effective alternative to an exhaust fan system.

Basement Fire Sprinkler Systems: Mr. Vaughan and the Board discussed finding a new company to conduct annual inspections of the fire sprinkler systems in CVIII’s basements.

New Business:

Meter Banks: Mr. Vaughan reviewed a proposal from Summit Engineers to make an inspection of the 28 meter stacks located in CVIII. Inc. and then prepare a report with evaluations and recommendations for maintenance and replacement based on their inspection. After discussion, Mt. Midler moved that CVIII accept Summit’s proposal. Mr Amato seconded this motion, and it was approved with Messrs. Amato, Midler, Gerrity and Wiles voting aye.

Basement Doors: The Board asked that the closer mechanism for the basement door at 1729 Queens Lane be adjusted so the door did not slam every time it was closed. The Board asked that keys were sticking in the lock on the basement door (facing Rhodes St.) at 1728 Queens Lane and asked that this lock be repaired or replaced.

Property Management Contract: After discussion, Mr. Midler moved that CVIII approve a one-year contract with Legum and Norman with a ninety-day cancelation clause. This contract would renew automatically for two years unless the ninety-day cancelation clause was exercised. Section 8 of this contract will contain the following language: Agent will make a thorough inspection of CVIII’s common elements no more than ten days before each of CVIII monthly Board Meetings. Agent will provide the Board with written monthly reports based on each of these inspections at the relevant monthly meeting. Mr. Wiles seconded this motion, and it was approved with Messrs. Amato, Midler, Gerrity and Wiles voting aye.

Watershed Management: The Board reported that extensive erosion had occurred in the area where Colonial Village Run is routed under the Arlington County bike path on the north side of CVIII. This erosion occurred because the entrance to a culvert pipe which carried Colonial Village Run in the direction of the bike path was blocked by vegetative material. Mr. Vaughan said he would have this blockage removed and prepare recommendations for repairing the erosion damage for the Board’s consideration.

Storm Drainage: Mr. Vaughan said that he had asked Hix and Company for recommendations to correct storm drainage problems at 1735 N Rhodes St

July 2017 Board of Directors Meeting: The Board will hold its next meeting at 5:15 pm on Monday, July 24, 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

2017 Annual Meeting: Monday, October 2, 2017, was tentatively set as the date for CVIII’s 2017 Annual Meeting.

Adjournment: Mr Amato adjourned this meeting at 6:00 pm.

June 19, 2017 CVIII Board of Directors Executive Session Meeting

Call to Order: Mr. Amato brought the Colonial Village III Board of Directors Executive Session Meeting to order at 6:35 p.m. Present at that time were Michael Amato, President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan. The purpose of this executive session was to discuss matters permitted by law.

Adjournment: Mr Amato adjourned this meeting at 7:05 pm.

July 24, 2017 CVIII Board Meeting Minutes

Call to order: Mr. Amato brought the meeting to order at 5:15 pm. Those present at that time included Colonial Village III Board of Directors members Michael Amato, President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan. Board member Eric Nicoll was unable to attend this meeting.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Wiles moved that the draft minutes of the June 19, 2017 Board of Directors Meeting be approved. Mr. Midler seconded this motion, and it was approved with Messrs. Amato, Midler, Gerrity and Wiles voting aye, Mr. Nicoll not present.

Open Forum for CVIII Owners: No unit owners other than Board members were present at this meeting

Correspondence from Owners: See pending and new business.

Reports of Officers: See pending and new business

Committee Reports: See pending and new business.

June Financial Update: Legum & Norman provided the Board with an income statement, balance sheet, and related documents for the month of June 2017 that showed CVIII with a year-to-date net operating surplus of $12,317.57 as June 30, 2017

Pending Business:

Capital Improvement Projects: Mr. Vaughan reviewed the status of 2017 capital improvement projects approved by the Board.

Landscaping: The Board and Mr. Vaughan reviewed a proposal recommending the removal dead and dying trees and major pruning of several trees. After discussion, The Board asked and Mr. Vaughan agreed to have one or more arborists or similarly trained individuals review this proposal. Mr. Gerrity was asked and agreed review a report prepared by CVIII’s landscape architect.

Parking Lot Surface: Mr. Vaughan informed the Board that Dominion Paving had rescheduled sealing cracks in the asphalt surface of CVIII’s parking lot from Tuesday, August 22nd, to Monday, September 18th, and sealcoating the parking lot’s entire surface from Tuesday, August 29th, to Tuesday, September 28th. Mr. Vaughan said he would begin notifying residents at least thirty days before this work was scheduled to begin. Parking Lot Traffic Islands: The Board discussed removing several of the traffic islands in CVIII’s parking lot to increase by several inches the width of the parking stalls located in the center area of the lot.

Exhaust Fans: Mr. Vaughan said that a survey of unit owners of the three Colonial Village Condominiums to find out how many were interested in having exhaust fan systems installed in their units was ongoing. He said there has been 105 responses as of this meeting. Mr. Vaughan said the survey would run for two more weeks.

New Business:

Storm Drainage; Mr Vaughan informed the Board that he was soliciting multiple proposals to correct storm drainage problems on the west sides of 1735 Rhodes St. and 1737 Queens Ln. The Board suggested that Mr. Vaughan ask the Northern Virginia Soil and Water Conservation District for advice dealing with the storm runoff near 1735 Rhodes St.

Wilson Blvd. Bike Lanes Adjacent to CVIII: The Board asked and Mr Vaughan agreed to ask Arlington County how it planned to align the Wilson Blvd. parking and bike lanes adjacent to CVIII when installation a new water line was completed.

Wilson Blvd. and Bike Path Gates: The Board decided to change from multiple access codes to a single access code for the Wilson Blvd. and Bike Path gates effective sometime before the end of the calendar year. The Board decided to change the code annually or perhaps more frequently.

August 2017 Board of Directors Meeting: The Board will hold its next meeting at 5:15 pm on Monday, August 28, 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

September 2017 Board of Directors Meeting: The Board will hold its September meeting at 5:15 pm on Monday, September 18, 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

2017 Annual Meeting: Monday, October 2, 2017, was tentatively set as the date for CVIII’s 2017 Annual Meeting.

October 2017 Board of Directors Meeting: The Board will hold its October meeting immediately flowing CVIII 2017 Annual Meeting on Monday, October 2, 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

November 2017 Board of Directors Meeting: The Board will hold its November 2017 meeting at 5:15 pm on Monday, November 27, 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

Adjournment: Mr Amato adjourned this meeting at 7:07 pm.

July 24, 2017 CVIII Board of Directors Executive Session Meeting

Call to Order: Mr. Amato brought the Colonial Village III Board of Directors Executive Session Meeting to order at 7:07 p.m. Present at that time were Michael Amato, President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan. The purpose of this executive session was to discuss matters permitted by law.

Adjournment: Mr Amato adjourned this meeting at 7:10 pm.

August 28, 2017 CVIII Board Meeting Minutes

Call to order: Mr. Amato brought the meeting to order at 5:16 pm. Those present at that time included Colonial Village III Board of Directors members Michael Amato, President; Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; unit owner Brian Earle; and General Manager Chuck Vaughan. Unit owners Justine Brown and Susan Palmore and residents Joel Deuth and Leigh Jacobs joined the meeting at 7:00 pm.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Nicoll moved that the draft minutes of the June 19, 2017 Board of Directors Meeting be approved. Mr. Midler seconded this motion, and it was approved with Messrs. Amato, Midler, Gerrity and Wiles voting aye, Mr. Nicoll abstaining because he was not present at the Board’s June meeting.

Open Forum for CVIII Owners: Unit owners, residents and the Board discussed building security issues.

Correspondence from Owners: See pending and new business.

Reports of Officers: See pending and new business.

Committee Reports: See pending and new business.

July Financial Update: Legum & Norman provided the Board with an income statement, balance sheet, and related documents for the month of July 2017 that showed CVIII with a year-to-date net operating surplus of $15,202.53 as of July 31, 2017.

Pending Business:

Landscaping: The Board asked and Mr. Gerrity agreed to have CVIII’s Landscape Committee review maintenance recommendations made in a report CVIII’s landscape architect submitted to CVIII in February recommending the removal dead and dying trees and major pruning of several trees. After discussion, the Board asked and Mr. Vaughan agreed to have one or more arborists or similarly trained individuals review this proposal.

Parking Lot Surface: Mr. Vaughan informed the Board that Dominion Paving had rescheduled sealing cracks in the asphalt surface of CVIII’s parking lot from Tuesday, August 22nd, to Monday, September 18th, and sealcoating the parking lot’s entire surface from Tuesday, August 29th, to Tuesday, September 28th. Mr. Vaughan said the parking lot would have to be closed for twenty-four hours to allow the seal-coat to dry. Mr. Vaughan said he had given residents at least thirty-days’ notice before this work was scheduled to begin. Parking Lot Traffic Islands: The Board discussed removing several of the traffic islands in CVIII’s parking lot to increase by several inches the width of the parking stalls located in the center area of the lot.

Exhaust Fans: Mr. Vaughan said that there have been 201 responses from residents of CVI, CVII and CVIII to a survey on moisture and mildew problems in their bathrooms and kitchens. 86% of respondents noticed mildew and water issues in their bathrooms. 35% noticed these problems in their kitchens. The survey revealed that 50% of unit owners said they would prefer to have external venting installed to control mildew and water issues in both their bathrooms and kitchens. However, if they had to pay $3,500 to $4,500 to install a vent in just one of these rooms, only 24% of respondents said they would consider installing a vent. If it cost $6,000-$9,000 to install a vent for both rooms, only 6% of respondents said they would seriously consider installing a vent.

Roofs: Mr. Vaughan informed the Board that he and the contractor had not agreed dates to replace the shingled roofs at 1735 Rhodes St. and 1736 and 1800 Queens Lane. Mr. Vaughan said he was still trying find a Sarnafil-Certified contractor to repair minor problems identified in a survey of CVIII’s flat roofs. Mr. Vaughan also said that he had a problem with getting a contractor to replace copper coping on the roof parapet at 1801 Rhodes St.

Wilson Blvd. Bike Lanes Adjacent to CVIII: Mr Vaughan said that he had been given a contact name for information on Arlington County’s plans for aligning the Wilson Blvd. parking and bike lanes adjacent to CVIII when utility work is completed.

Wilson Blvd. and Bike Path Gates: The Board affirmed its decision to change from multiple access codes to a single access code for the Wilson Blvd. and Bike Path gates effective before the end of the calendar year.

Meter Banks: Mr. Vaughan reported that Summit Engineering was currently on-site in CVII surveying meter stacks. CVIII’s stacks were scheduled to be inspected next.

Erosion Control-Colonial Village Branch and 1735 Rhodes St.: Mr. Vaughan reported to the Board Arlington County’s Watershed Manager had informed him that Colonial Village was responsible for the repair and replacement of the culvert (and the two bulkheads associated with it) that carried Colonial Village Branchunder the sidewalk and bike path on the north side of CVIII’s property. Mr. Vaughan reviewed proposals from Family Drainage Solution Inc. and Drainage & Erosion Issues to correct erosion problems south of the culvert that carries Colonial Branch under CVIII’s northernmost pedestrian walkway and 1725 N Rhodes St. Mr Vaughan said had requested a proposal from WASI Consulting for recommendations on how best to solve these erosion problems. The Board decided not to authorize any work correcting these erosion problems until it has received WASI Consulting’s report.

New Business:

Window Cleaning: The Board asked and Mr. Vaughan agreed to obtain multipleproposals to clean the exterior sides of all windows in CVIII.

Dormers on Mansard Roofs: Mr. Vaughan informed the Board that trim and other wooden portions of dormers on some of CVIII’s mansard roofs were damaged and would have to be replaced. The Board asked and Mr.

Vaughan agreed to get multiple proposals from contractors to replace this damaged wood.

Building Security: The Board reviewed building security in light of a recent incident involving homeless people sheltering overnight in the hallway of 1727 N Rhodes. The Board spoke to affected residents and agreed to review the issue.

September 2017 Board of Directors Meeting: The Board will hold its next meeting at 5:15 pm on Monday, September 18, 2017, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

2017 Annual Meeting: CVIII’s 2017 Annual Meeting is scheduled to be held at 7:00 PM on Monday, October 2, 2017, in the community room located in 1701 N Troy St.

October 2017 Board of Directors Meeting: The Board will hold its October meeting immediately following CVIII 2017 Annual Meeting on Monday, October 2, 2017, in the community room located in 1701 N Troy St.

Adjournment: Mr Amato adjourned this meeting at 7:15 pm.

August 28, 2017 CVIII Board of Directors Executive Session Meeting

Call to Order: Mr. Amato brought the Colonial Village III Board of Directors Executive Session Meeting to order at 7:27 p.m. Present at that time were Michael Amato, President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan. The purpose of this executive session was to discuss matters permitted by law.

Adjournment: Mr Amato adjourned this meeting at 7:40 pm.

September 18, 2017 CVIII Board Meeting Minutes

Call to order: Mr. Nicoll brought the meeting to order at 5:15 pm. Those present at that time included Colonial Village III Board of Directors members Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; and General Manager Chuck Vaughan. Board members Michael Amato and Benjamin Wiles were unable to attend this meeting.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Midler moved that the draft minutes of the August 28, 2017 Board of Directors Meeting be approved. Mr. Nicoll seconded this motion, and it was approved with Messrs. Gerrity, Midler and Nicoll voting aye, Messrs Amato and Wiles not present.

Open Forum for CVIII Owners: No unit owners other than Board members were present at this meeting.

Correspondence from Owners: If any, see pending and new business.

Reports of Officers: See pending and new business.

Committee Reports: See pending and new business.

Pending Business:

Landscaping: The Board tentatively agreed not to increase the budget for Landscaping Projects and Tree Maintenance in 2018. Mr. Vaughan said that there was a backlog of tree maintenance issues. Mr. Gerrity said CVIII would have to focus on problems with trees that are threats to residents’ safety and buildings and then consider aesthetic improvements.

Parking Lot Surface: Mr. Vaughan informed the Board that Dominion Paving had completed sealing cracks in the asphalt surface of CVIII’s parking lot on the day of this meeting. Mr. Vaughan said that sealcoating the parking lot’s entire surface was scheduled for Tuesday, September 26th. Mr. Vaughan reminded the Board that the parking lot would have to be closed for twenty-four hours to allow the seal-coat to dry. Mr. Vaughan said he had given residents at least thirty-days’ notice before this work was scheduled to begin.

Exhaust Fans: The Board noted CVIII unit owners’ lack of interest in installing exhaust fans in their units, and told Mr. Vaughan it will no longer be expending resources on this matter.

Roofs: Mr. Vaughan informed the Board that KGS had completed replacing the shingled roofs at 1735 Rhodes St. and 1736 and 1800 Queens Lane. The Board and Management expressed appreciation for the quality and timeliness of KGS’ performance this project. Mr. Vaughan said KGS is a Sarnafil-Certified contractor and he had requested a proposal from them to repair minor problems identified in a survey of CVIII’s flat roofs.

Meter Banks: Mr. Vaughan reported that Summit Engineering had completed surveying CVIII meter stacks, and he would send the Board a report based on their survey.

Erosion Control-Colonial Village Branch and 1735 Rhodes St.: The Board and Mr. Vaughan discussed using metal barriers that would direct storm water runoff away from the front of 1725 Rhodes St. and the parking lot driveway and toward Rhodes St. itself. Mr. Vaughan said WASI Consulting had submitted a proposal for correcting storm water runoff problems where Colonial Village Branch flows under the bike path and sidewalk on the north side CVIII. The Board decided to discuss this proposal at a future meeting.

Window Cleaning: Mr. Vaughan said he was in the process of obtaining multiple proposals to clean the exterior sides of all windows in CVIII.

Dormers on Mansard Roofs: Mr. Vaughan reviewed a proposal from Renaissance Painting to replace rotten and damaged trim and other wooden portions of forty-six dormers on CVIII’s mansard roofs for $25,000. This proposal included caulking and painting and a three-year warranty on labor and material. Mr. Gerrity moved that the Board accept Renaissance’s to renovate CVIII ‘forty-six dormers. Mr. Midler seconded this motion, and it was approved with Messrs. Gerrity, Midler and Nicoll voting aye.

Building Security: Mr. Vaughan reviewed two proposals to install an electronic locking system controlled by a timer on the front door on 1727 N Rhodes St., which had a problem with homeless individuals sheltering overnight in its lobby.

New Business:

Laundry Machines: After discussion based on market research presented by Mr. Vaughan, Mr. Nicoll moved that the Board increase the price of using CVIII’s washing machines and dryers from $1.00 to $1.50 per load effective January 1st, 2018. Mr. Midler seconded this motion and it was approved with Messrs. Gerrity, Midler and Nicoll voting aye, Messrs Amato and Wiles not present.

2018 CVIII Budget: Mr. Vaughan reviewed his first draft of CVIII’s 2018 budget. The Board made and Mr. Vaughan accepted suggestions for sources of additional income and reductions in expenditures.

Exterior Pole Lighting: Mr. Vaughan said he hoped to have a presentation on replacing exterior pole lamps and changing over to LED lamps ready for CVIII’s 2017 Annual Meeting. Mr. Nicoll suggested consulting with an architect or similarly qualified individual about these lighting changes because they and the light they emit will make significant changes in the appearance of CVIII.

Rhodes Street Benches: Board members and Mr. Vaughan discussed six benches on the Rhodes Street side of the property that were in a poor state of repair. Mr. Vaughan said he would look for replacements. The Board suggested Mr Vaughan check out the metal benches Arlington County had installed in the Rhodeside Green Park located just south of the Exxon Station.

2017 Annual Meeting: CVIII’s 2017 Annual Meeting is scheduled to be held at 7:00 PM on Monday, October 2, 2017, in the community room located in 1701 N Troy St.

Adjournment: Mr Nicoll adjourned this meeting at 6:21 pm.

September 18, 2017 CVIII Board of Directors Executive Session Meeting

Call to Order: Mr. Nicoll brought the Colonial Village III Board of Directors Executive Session Meeting to order at 6:21 p.m. Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; and General Manager Chuck Vaughan. Board members Michael Amato and Benjamin Wiles were unable to attend this meeting. The purpose of this executive session was to discuss matters permitted by law.

Adjournment: Mr Nicoll adjourned this meeting at 6:34 pm.

CVIII Unit owners may request additional information about CVIII’s operations from CVIII’s Property Management Office at 1903 Key Boulevard.

October 2, 2017 CVIII Board Meeting Minutes

Call to order: Mr. Amato brought the meeting to order at 7:55 pm. Those present at that time included Colonial Village III Board of Directors members Michael Amato, President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; assistant General Manager Sonya Rainey and General Manager Chuck Vaughan. Board member Eric Nicoll was unable to attend this meeting.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Midler moved that the draft minutes of the September 18, 2017 Board of Directors Meeting be approved. Mr. Amato seconded this motion, and it was approved with Messrs. Gerrity and Midler voting aye, Messrs Amato and Wiles abstaining because they were unable to attend the September 18th meeting.

Open Forum for CVIII Owners: No unit owners other than Board members were present at this meeting.

Correspondence from Owners: If any, see pending and new business.

Reports of Officers: See pending and new business.

Committee Reports: See pending and new business.

September Financial Update: Mr. Vaughan said that he could not provide the Board with an income statement, balance sheet, and related documents for the month ending September 30 because CVIII’s financial books for September would not be closed until mid-October.

Pending Business:

2018 Budget: Mr. Vaughan told the Board that he and Mr. Midler had reviewed the first draft of CVIII’s 2018 Budget and found that projected expenses would have to be reduced by an additional $17,000 to keep an increase in 2018 assessments to 3%. The Board and Mr. Vaughan discussed but were unable to agree on how to make additional cuts in expenditures to reduce this $17,000 deficit.

Landscaping: Mr. Vaughan said he had contacted JL Trees about their proposal for pruning and removals. Mr. Vaughan was asked to to get a second evaluation of a Yellow Poplar tree diagnosed by a Care of Trees Arborist as badly diseased and likely to falling over.

Parking Lot Surface: Mr. Vaughan informed the Board that Dominion Paving had completed sealcoating the asphalt surface of CVIII’s parking lot. Members of the Board and Mr. Vaughan expressed satisfaction with the quality of the contractor’s work.

Roofs: Mr. Vaughan informed the Board that KGS had completed replacing the shingled roofs at 1735 Rhodes St. and 1736 and 1800 Queens Lane. Mr. Vaughan recommended that the Board authorize replacing the remaining seven shingled roofs in 2018.

Reserve Study: The Board discussed having the prices in a reserve study updated.

Meter Banks: Mr. Vaughan reported that Summit Engineering had completed surveying CVIII meter stacks. He said he had just received their report, and he would forward it to the Board promptly.

Dormers on Mansard Roofs: Mr. Vaughan said that replacing rotten and damaged trim and other wooden portions of forty-six CVIII dormers was proceeding.

Building Security: Mr. Vaughan said installation of an electronic locking system controlled by a timer on the front door on 1727 N Rhodes St. was in progress.

New Business:

Towing Service: Mr. Vaughan said that he had received assurances from Advance Towing that their drivers would stop using CVIII’s lot to temporarily store cars they had towed from other locations.

Adjournment: Mr Amato adjourned the meeting at 8:33 pm.

November 27, 2017 CVIII Board Meeting Minutes

Call to order: Mr. Amato brought the meeting to order at 5:12 pm. Those present at that time included Colonial Village III Board of Directors members Michael Amato, President; Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; Unit Owner Jack McMahon; and General Manager Chuck Vaughan.

Proof of Notice of Meeting: All unit owners in attendance acknowledged the timely receipt of notice of this meeting.

Reading and Approval of Minutes: Mr. Wiles moved that the draft minutes of the October 5, 2017 Board of Directors Meeting be approved. Mr. Amato seconded this motion, and it was approved with Messrs. Amato, Gerrity, Midler and Wiles voting aye, Mr. Nicoll abstaining because he was unable to attend the October 5th meeting.

Open Forum for CVIII Owners: Mr. McMahon spoke with the Board in Executive Session.

Correspondence from Owners: If any, see pending and new business.

Reports of Officers: See pending and new business.

Committee Reports: See pending and new business.

October Financial Update: Legum & Norman provided the Board with an income statement, balance sheet, and related documents for the month of October 2017 that showed CVIII with a year-to-date net operating surplus of $24,068.18 as October 31, 2017.

Pending Business:

2018 Budget: Mr. Vaughan reviewed the fourth draft of his proposed 2018 budget for CVIII. He made a number of adjustments suggested by the Board. Mr Gerrity moved that the Board approve a 2018 budget for CVIII that would require a 3.25% increase in assessments. Mr Midler seconded this motion and it was approved with Messrs. Amato, Gerrity, Midler, Nicoll and Wiles voting aye.

Landscaping: Mr. Vaughan and the Board reviewed proposals for lawn service from the following companies: Blade Runners; D&D Tree Care and Landscaping; Heritage Landscaping Service; McFall & Berry; Potomac Springs; and Shenandoah Landscapes. After discussion, Mr. Gerrity moved that the Board accept a two-year proposal from McFall & Berry. Mr. Wiles seconded this motion, and it was approved with Messrs. Amato, Gerrity, Midler, Nicoll and Wiles voting aye. The Board reviewed two proposals to remove a dying Yellow Polar located just west of 1821 N Rhodes St. Mr. Gerrity moved that Care of Trees be awarded the contract to remove this poplar. Mr. Nicoll seconded his motion and it was approved with Messrs. Amato, Gerrity, Midler, Nicoll and Wiles voting aye.

New Business:

Lighting: The Board asked and Mr. Vaughan agreed to obtain proposals to replace sodium vapor lamps used for exterior lighting with LED fixtures. Mr. Vaughan said he would check with CVI and CVII to see if they would like to be included this RFP for the sake of getting better prices. Mr. Wiles asked Mr. Vaughan to look into replacing fluorescent light fixtures in basement hallways with LED lighting.

Seating the Board: Mr Wiles moved that CVIII’s Board of directors be seated as follows until CVIII’s Annual Meeting in October 2018: Michael Amato, President; Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large. Mr. Wiles motion was seconded and approved with Messrs. Amato, Gerrity, Midler, Nicoll and Wiles voting aye.

Dogs: After discussion, Mr. Nicoll moved that the Board deny a unit owner’s request that their tenants be allowed to keep a third dog in their unit. Mr. Gerrity seconded this motion, and it was approved with Messrs. Amato, Gerrity, Midler, Nicoll and Wiles voting aye. After discussion, Mr. Nicoll moved that the Board authorize property management to send a demand letter to a unit owner requiring that their tenants stop their dogs from barking immediately or they will be required to remove them from CVIII. Mr. Gerrity seconded this motion, and it was approved with Messrs. Amato, Gerrity, Midler, Nicoll and Wiles voting aye.

January 2018 Board of Directors Meeting: The Board will hold its January 2018 meeting at 5:15 pm on Monday, January 8, 2018, in the meeting room in CVIII's Property Management Office located at 1903 Key Boulevard.

Adjournment: Mr Amato adjourned this meeting at 6:52 pm.

November 27, 2017 CVIII Board of Directors Executive Session Meeting

Call to Order: Mr. Amato brought the Colonial Village III Board of Directors Executive Session Meeting to order at 6:52 p.m. Present at that time were Michael Amato, President; Eric Nicoll, Vice President; Robert Midler, Treasurer; Dennis Gerrity, Secretary; Benjamin Wiles, Member at Large; and General Manager Chuck Vaughan. The purpose of this executive session was to discuss matters permitted by law.

Adjournment: Mr Amato adjourned this meeting at 8:10 pm.